Adam Weiler is a serial entrepreneur who resides in Seattle, Washington. He is the Founder & CEO of Sunken Stone, a results-driven Amazon marketing agency for growing 7- & 8-figure eCommerce brands. Adam loves to cook, take vacations, and spend time with his family when he is not working. If you have questions or want to chat about Amazon, send him an email or reach out on LinkedIn or Twitter.
How To Update Listing Through Flat Files
Understanding how to update listing through flat files will make changing your product listings in bulk easier.
Here’s how to update listing through flat files:
Log in to your Amazon Seller Central.
Hover over the “Inventory” menu and choose “Manage Inventory.”
Click “Add a product.”
Select options under “List many products via bulk upload.”
Review any Amazon listing errors and correct product information.
Although the process of how to update listing through flat files is simple enough, there’s a lot that can go wrong.
Continue reading to discover how to update listing through flat files and learn how listing software for Amazon removes the need to work with spreadsheet documents to make bulk changes.
If you’re an Amazon seller, you know how important it is to have up-to-date listings. One way to make this process easier is by using a flat file. Flat files are simple text files that Amazon Sellers can use to update product listings quickly.
This post explains how to update listing through flat files and walks Amazon Sellers through the process of making bulk inventory listing changes. Continue reading to discover how flat files work, why you should use them, and how to update listing through flat files.
Benefits Of Knowing How To Update Listing Through Flat File
There are many benefits of using flat files to update your listings.
First, they’re highly customizable. You can use them to include any information that you want in your listing, and you can format the file however you like.
Second, they’re user-friendly. Once you have a template set up, all you need to do is fill in the information for each product and upload the file to Amazon Seller Central.
Finally, flat files allow you to make quick updates to your product listings. If there’s something that needs to be changed or added, you can simply edit the file and upload it again.
So, if you’re looking for a straightforward method to keep your Amazon listings current, a flat file is an excellent choice. Flat files offer Amazon sellers many advantages over updating their listings manually or through Amazon Seller Central.
But don’t take my word for it! Continue reading to discover how to update Amazon individual product listings using Amazon Seller Central, how to use a flat file to make bulk changes, and why Flat File Pro is the best way to update your Amazon product listings.
What Is A Flat File?
A flat file is a text document that contains a simple table, such as an excel sheet. Categories (or fields) are listed in boxed text in a columnar format and records are entered in rows.
The spreadsheet is often used to track product prices and inventory levels. A flat file organizes information about your products such as product descriptions, pictures, prices, keywords, and other details.
Flat files are also useful for updating your product listings quickly, because it allows you to make modifications to many items at the same time. This is much faster and easier than updating each listing individually.
Additionally, flat files make it easy to include all of the information you need in your listings. The more product information your customer can access from your listing, the more likely they are to commit to spending money on your product.
If updating a product listing through Amazon Seller, you have a limited amount of characters available for sections such as Details. Flat files, however, allow you to input as much data as needed into the product listing as well as leave space to include keywords and key phrases which will ultimately bring you more business.
Flat files also provide a way to make quick updates if something needs to be changed. As an Amazon Seller, you know how important it is to have accurate and up-to-date listings. Flat files can help you achieve this!
Let’s continue learning how to update listing though flat file and your options for changing product data as an Amazon Seller.
What’s Wrong With The Process Of Manually Adding Products One-By-One?
Using Amazon Seller to update individual product listings can be a tedious task. That’s one reason why it’s helpful to know how to update listing though flat file.
You must individually go into each product listing, make the changes, and then save the listing. This can be time-consuming if you have a lot of listings that need to be updated.
Additionally, there are certain restrictions on what information you can change through Amazon Seller. For example, you are not able to add or remove keywords in the keyword field using this method.
However, if you only have a few items and usually do updates to just one or two of them, Amazon Seller may be the most convenient method. You don’t need to worry about listing errors, you can change listings partially, and you don’t need to know how to update listing through flat file.
If you want simplicity and don’t care about the time it takes to add and update product listings, then the manual process might be for you. However, most professional Amazon Sellers will prefer to know how to update listing through flat file to save time on the product optimization process.
To update individual product listings through Amazon Seller, follow these steps:
Go to the Inventory link and click Manage Inventory.
Find the listing you want to edit.
You can make quick changes using the boxes in the columns for Available (quantity) and Price.
For other edits, click Edit on the far right or select Edit from the drop-down menu, and then enter the new information.
Maintaining up-to-date listings on Amazon is critical if you wish to keep a positive seller rating. However, updating each product individually through Amazon Seller Central can be time-consuming and inconvenient.
If you have hundreds of products, learn how to update listing through flat file instead. Believe us, it’ll save you time and money in the long run.
If you need to make a large number of modifications, Amazon Seller does offer a flat file template you may use to modify select details of product listings. Flat file templates can be found on Amazon Seller under Inventory Files.
Let’s look at some of the reasons why learning how to use a flat file is beneficial before we delve deeper into how to make changes to bulk listings using a flat file.
What Are The Benefits Of Using Flat Files?
Adding your product listings on Amazon doesn’t have to be difficult or time-consuming. By using a flat file, you can easily make changes to your listing without having to individually update each product. Flat files have many advantages, including being highly customizable and easy to use.
Using a flat file is highly customizable. You can use them to include any information that you want in your listing, and you can format the file however you like.
Another advantage is that flat files can be easily edited using standard office applications like Excel. This makes it easy to make changes, even if you are not familiar with how to code.
Flat files also require fewer hardware and software components than some other approaches. This can save you money, as well as time spent setting up and maintaining your software.
All records are stored in one place using a flat file, which makes it easy to find the information you need when making updates.
Flat files are also very easy to use. Once you have a template set up, all you need to do is fill in the information for each product and upload the file. This takes less time than updating listings manually through Seller Central.
In addition, flat files allow you to make quick changes if a detail needs to be updated immediately – so you don’t have to worry about your listings being inaccurate or out-of-date. So why not give them a try? You might be surprised at how helpful they can be!
How To Update Listing Through Flat Files
If you want to use a flat file to update multiple Amazon Seller product listings, you can download a flat file template from Amazon Seller Central.
Here’s how to update listing through flat files. To begin, log in to Amazon Seller.
Next, access “Inventory File Templates”. Inventory file templates are flat files that Amazon Sellers use to upload, update, and make changes to listings on Amazon.
The “Inventory File Templates” are organized based on what changes you need to make. Use a category-specific inventory file that matches your product and what updates you will want to make.
How To Update Listing Through Flat Files: Required Information
After you’ve accessed the correct Inventory File Template, you are ready to enter the required product information. Here are several fields you should understand while learning how to update listing through flat file, including:
The stock keeping unit (SKU) of a product. Example, ABC_123, XYZ001 etc. Yes, you will need to know every product SKU you want to update on Amazon as you edit most flat file templates. Mandatory fields are one of the challenges of learning how to update listing through flat files.
Product ID Type:
Select ASIN, GCID, UPC (Barcode), EAN, or GTIN from the drop-down menu.
Specify the numerical value based on the product ID type.
Item Name (aka Title):
The product name is a combination of brand, color, size, material, weight, etc.
Select the appropriate value from the drop-down menu based on your product.
Describe the brand name of the product.
Write the name of the manufacturer.
A text-based short description of a product.
Manufacturer Part Number:
This can be the model number of your product. Sellers can leave it empty.
Update, Partial Update, & Delete:
There are 3 values in the drop-down menu. Let’s explain each one and discuss why it affects how to update listing through flat file:
How To Update Listing Through Flat File: What’s The Update Button?
When it comes to learning how to update listing through flat file, little information is as critical as knowing when to do a complete or partial listing update. When choosing “Update” versus “Partial Update”, be sure you do not leave any fields within the template blank.
If you choose “Update” and you leave some fields blank because you don’t want to do any changes to the fields or you just don’t have anything in those fields, it’s going to overwrite a blank field and delete product information.
For example, if you select “Update” to change the bullet points in your product description but then leave your title field blank when entering these changes into your template, Amazon is going to overwrite the existing title from your listing delete it.
So, unless you want to update or re-enter every detail of your listing, you should choose “Partial Update.”
How To Update Listing Through Flat File: What’s The Partial Update Button?
If you’re looking to add new products to your store but don’t want to lose what you already have listed, you may want to consider doing a partial update. When you’re learning how to update listing through flat file knowing how to make partial updates and why they work is crucial.
A partial update is similar to a full update except that you are only changing some of the fields within your list. For example, you could update the title, description, price, and image of a few products while leaving the rest as-is.
It is so much easier to do a partial update on a flat file versus on Amazon Seller Central because you are not required to fill in every single blank value.
When updating on Amazon Seller Central, any blank fields will divert to blank and delete prior info. With the flat file, however, Amazon ignores values left blank and understands these fields are not going to change.
So, how to update listing through flat file is a little complex, since you can accidentally hit the wrong button and wipe out your product listing data.
That’s why listing software for Amazon is often a better option for bulk adding and editing product listings, since it reduces the number of errors Sellers make during the flat file product listing update process.
To make a partial update to a listing using flat file, the first and most important step is to complete the Update/Delete column with Partial Update. If you accidentally leave this column empty, it will result in all prior information entered to erase and only will leave details added during this update.
Once you have chosen Partial Update, then go to the Inventory tab and click on the Download Inventory File Template button.
From the large table, select the options for the items you want to update.
Complete the SKU section and the product ID section, entering the 10 digit ASIN for that SKU. This will let Amazon know what product to update when you upload the flat file to Amazon Seller Central.
When you’re done, the last step of how to update listing through flat file is to save the document. Afterward, you’ll upload your inventory file to Amazon, which will review it for errors.
How To Update Listing Through Flat File: What’s The Delete Button?
If you want to completely delete a product then select “delete”. Using a flat file to remove outdated product listings is ideal since you can remove hundreds of products from one spreadsheet.
You now have all the information stored in your flat file, so it will be easy for you to make updates in the future. Next time you need to make an update, follow these simple steps:
For Simple One-Off Product Listing Updates, Skip The How To Update Listing Through Flat File Process
On the Inventory menu, select Manage Inventory.
Select the Active status filter above the product list.
Find the listing you want to edit, and select Edit from the drop-down menu for that listing.
Click the links at the top of the page to add, edit, or change the listing’s content. You can also type price and quantity updates in the text boxes in the Price and Quantity columns.
Click Save and finish.
When You Require Bulk Listing Changes, Follow The How To Update Listing Through Flat File Process
Bulk operations should always be done using Flat Files. This allows you to perform batch updates to items without having to go into each individual item. You can also update many items at once if you need to make changes to more than one field.
To change more than one product at a time through an inventory file template, follow these steps:
Under the Inventory menu, choose Manage Inventory.
Click Add a product on the top right of the page and choose one of the options under List many products via bulk upload.
There’s no reason not to utilize a flat file now that you know how simple it is to keep your Amazon Seller product listings up-to-date and accurate using only minutes of your day.
That is unless you have access to a listing software for Amazon Sellers, which reduces the time you spend updating product listings.
Now that you have an understanding of the flat file and how to use it through Amazon Seller Central, we want to show you how to save time and prevent flat file errors using Flat File Pro, an Amazon listing program that makes updating your product listings even easier.
Flat File Pro is a database editing software that helps Amazon sellers manage, update, protect, and restore their product listings from one central dashboard.
After establishing a secure connection between Flat File Pro and your Amazon Seller Central account, all your product listings from every Amazon marketplace will be accessible from a central dashboard.
Are There Better Options Than Learning How To Update Listing Through Flat File?
As you now know, there’s a lot that goes into the process of how to update listing through flat file. Any mistake can accidentally change your entire product catalog on Amazon.
Even seemingly simple mistakes can lead to significant headaches, time, and money to correct. That’s the issue of learning how to update listing through flat file. Sometimes, adding data using inventory flat files is risky if you don’t know the process.
The best part about Flat File Pro is that it simplifies the Amazon bulk listing edit process! You simply input your data into product listings in bulk or individually in a way that’s easy for any eCommerce Seller. You can even include your team in the process and oversee significant inventory changes.
Flat File Pro makes updating your product listings a breeze, as you can simply update your data and then sync it to your Amazon Seller Central account with just a few clicks. No more dealing with blank fields or spreadsheet headaches—Flat File Pro takes all the hassle out of updating your product listings!
In our next post, you’ll discover how you can use Flat File Pro to update listings, back up your data, and add product information you could normally only do via flat file.
So, why not skip the tedious process of learning how to update listing through flat file and give Flat File Pro a try instead? There’s a free trial for the first hundred users, meaning there’s no risk, and only time and cost savings to receive by making the switch.
What Happens If You Lose All Of Your Amazon Product Data?
Flat File Pro protects your Amazon business against data loss from human error, fraudsters, and other digital threats.
You can use this Amazon listing software to backup & restore your listing data and never worry about losing it again. Click the image below and sign up for your free trial of Flat File Pro!
Frequently Asked Questions
How do I edit a flat listing on Amazon?
If you want to edit a flat listing on Amazon, there are two ways you can do it. Let’s discuss how to update listing through flat files. The first is through the Manage Inventory page, and the second is through Flat File Pro. On the Manage Inventory page, you can click on the listing you want to edit and then click the “Edit” button. From here, make one-off changes from this page or upload a new inventory file to make changes in bulk.
How do I update my listing on Amazon?
To update your listing on Amazon, you need to follow a few simple steps: Under the Inventory menu, select Manage Inventory. Next, select the Active status filter above the product list. Afterward, find the listing you want to edit and select Edit from the drop-down menu for that listing. Next, click the links at the top of the page to add, edit, or change the listing’s content. You can also type price and quantity updates in the text boxes in the Price and Quantity columns. Finally, click Save and finish.
How do I partially update a listing on Amazon?
To partially update a listing on Amazon, you need to follow the same steps as if you were updating the entire listing via a flat file. The only difference between how to partial update a listing and how to update listing through flat file is that you would select “Partial Update” instead of “Update.” Continue reading the guide on how to upload listing through flat file to learn more.
Why can’t I edit my Amazon listing?
There are several reasons why you may not be able to edit your Amazon product listing. The most common are that you don’t have the correct permissions, there’s an error with your product listing, or Amazon has hidden your listing. If you’re not sure how to fix this, and learning how to update listing through flat file please contact Amazon Seller Support. They will be more than happy to help, although it takes time to resolve issues.